Leveraging the benefits of information management can be like searching for a needle in a haystack, but the right tools and strategy can help businesses optimize their search through planning and the proper structure for document management software.
According to Optimation, the first thing a business should do is look at how many of those haystacks it has to search. The key is "findability" – how long does it take to find relevant information once an employee starts looking, and how soon can that search be turned into productivity. The more haystacks a worker has to search – sources of data – the longer the search is likely to take. By minimizing that number, or consolidating information into a single storage point, businesses can reduce search time.
The key to eliminating varying haystacks of data is migrating everything to a single storage end point, and part of that process is going paperless. Businesses will want to invest in paper conversion services to expedite the migration to digital formats, then deploy high-quality document management software to facilitate the organization and search thereof.
"Significant innovation continues in the field of information management technologies and practices driven by the volume, velocity and variety of information, and the huge amount of value – and potential liability – locked inside all this ungoverned and underused information," Gartner noted in a recent report. While referring to big data, the same idea applies to the information management and conversion services field.
By investing in high-end strategies for paperless operations, companies can simplify their information management efforts and ensure their employees have the support necessary to be more productive and efficient in everything they do.
Brought to you by Image One Corporation, providing complete information governance since 1994.