Law firms streamline data management with paperless solutions

August 7th, 2013 | Posted by Kevin Corley in Document and Information Capture

Professionals in numerous fields have an opportunity to improve their organization and document management by opting for a paperless workplace, and law firms are no different. Case debriefs and other legal documents often require huge quantities of paper and ink, which means that lawyers can drastically reduce overhead costs and streamline workplace efficiency with digital solutions

According to The Lawyer, the Glasgow-based law firm Thompson and Brown Solicitors recently moved to an entirely paperless office. By using document conversion services, the group was able to move huge volumes of documentation online, giving staff constant access to any information they may need and making that data easily accessible from their tablets or smartphones. 

Opting for paperless data management also allowed the firm to cut its administration time while ensuring compliance with regulatory demands and security requirements. 

"It was a very sensible option for us when looking at how we could grow the business, and use technology to support us in doing so," said Thompson and Brown partner Graeme Brown, according to the source.

The Lawyers Weekly reported that while going paperless may seem like a daunting task for many organizations, there are ways to make the process simple and effective. The source recommended that firms take advantage of document imaging software that can quickly convert existing paper documents to a digital file which can then be stored online.

In addition, The Lawyers Weekly stated that some firms may find it advantageous to consider cloud storage for their legal documentation. While storing paperwork electronically is a great way to protect information in the event of a natural disaster such as a hurricane or tornado, moving that data to a cloud hosting solution can be another step toward securing information in the event of an emergency.

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