If companies fail to take advantage of the latest technology that allows administrators to store information in an electronic means using conversion services, they have to worry about many things. For instance, not only do they have to make their paper files safe from the elements and intrusion, but they have to find a storage facility, pay overhead costs and decide on an organized filing system.
Leaders in Niagara County, New York, are struggling with some of these elements of file storage now. Members of the County Legislature recently voted to move area files dating back 200 years from a leaking warehouse to a different facility because they were in danger of destruction, according to a release by the Niagara County Public Information Office.
At this new building, which meets state humidity, heating, ventilation and air conditioning regulations, the files from every county agency – court documents, social services information, retail transactions and birth and death records, among others – will be housed.
Niagara County leaders, or anyone worried about the storage of important documents, should look into hosting the records online. This will not only allow administrators to access the files from any computer, but it ensures the physical safety of the information.
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