Why improved document management is needed for collaborative teamwork

September 13th, 2012 | Posted by Kevin Corley in Document Management

A recent study by a leading cloud management firm found that teamwork is often restricted by company policies, despite a focus on team-driven production. According to the report, team efficiency is often held back by inefficient document sharing, communication tools and slow approval processes.

One major tool that hinders a team of professionals is inefficient document sharing. With paperwork, a team member has to make changes, mark up his or her copy, distribute it to the rest of the team, wait for their individual responses, then make the appropriate changes and reprint the file. This time-consuming process can be significantly simplified with a document management system.

"Document management is a challenge for all businesses. This new data reveals that email adds unnecessary obstacles that impair productivity and affect the bottom line," said Daniel Chalef, an industry expert. "Real-time co-authoring and collaboration tools bring a structured approach to document management that amplifies efficiency and helps companies rule their documents."

By going paperless, a business can speed up communication and collaborative  efforts by making all work digital. Teams can share and contribute to the creative process simultaneously, sharing ideas and editing files instantly and making changes in far less time than physical paperwork allows.

The right business process management tools will also help speed up the approval process, allowing a team to submit ideas digitally and receive approval faster, rather than turning in bulky files and waiting until a manager has time to go through it all before responding. Implementing document management will help a business remove restrictions from the teamwork process and increase productivity while maintaining control over the creative work being done.

Brought to you by Image One Corporation, providing complete information governance since 1994.

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