Formatta E-Forms for Human Resources

Eliminate paper forms. Refocus your energy. Improve the way you work.

Nothing is more important to an organization than its people. And yet, human resources departments are often held up by slow, error-prone, inefficient paper forms processing. From cross-department tasks such as new employee onboarding and performance evaluations to simple actions such as updating a W-4, manually managing paperwork is a burden that drives up costs, reduces productivity and can even jeopardize regulatory compliance.

HR departments are eliminating these obstacles with Formatta electronic forms management solutions from Access, a leading provider of enterprise forms software. With Formatta, e-forms can be accessed quickly online and include pre-filled applicant and/or employee information automatically to save time. Once complete, the user applies a secure digital signature and Formatta sends the e-form and any attachments to the next step of your business process flow.

At the end of the process, the e-form is sent into your content and document management system and Formatta updates your human resources information system (HRIS) with the collected information — no paper or manual data entry is required. Each process can be standardized and easily tracked, which isn’t possible with paper forms.

With Formatta, your HR team could:

Reduce the time and cost associated with new employee onboarding, performance evaluations, termination and other key processes
Enhance information sharing with other departments by removing the need to send interoffice envelopes back and forth
Support compliance with HIPAA, e-Verify and other compliance mandates by preserving the structure of government-regulated forms such as W-4s and I-9s
Empower employees by providing e-forms through a self-service portal, which are then completed online or offline
Extend this benefit to applicants and other authorized external users
Collect complete, accurate and verified personnel data the first time, every time
Share data securely with your content/document management system and HRIS

HR Module: HCM – New Employee Onboarding

To help remove the paper, costs and hassle from the new employee onboarding process, we offer a tailored, out-of-the-box solution with e-forms you need to hire new employees quickly into your organization. With it, you can get up and running right away with the necessary onboarding e-forms and the required data integration you need to instantly share the information with your Enterprise Content/Document Management and HR business systems.

Below is a list of some of the HR forms that Formatta can help you better manage – without paper, redundant effort or manual data entry:

New Employee Onboarding

Employee
Coversheet
Employment
Application
I-9 – Federal
W-4 – Federal &
State
State Tax
Withholding Form
Direct Deposit
Authorization
Non-Compete
Agreement
Benefits Enrollment
401k Enrollment
Onboarding Forms
Status

Administration

Employee Onboarding
Status
Employee Administration
W-9

Travel & Expense

Expense Report &
Reimbursement
Mileage Log
Reimbursement

Self-Service

Employee Information
Add/Change
Emergency Contact Info
Business Card Ordering
Leave/Travel/PTO
Request
Purchase Request
Performance Review

Employee Handbook

IP Agreement
Employee
Agreement
Electronic Data
Policy Agreement