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Formatta E-Forms for Law Enforcement

Go paperless. Improve officer management. Complete e-forms on the go.

Like any organization, law enforcement entities such as police, sheriff, DEA, U.S. Marshals and the FBI struggle to process paper forms across dozens of processes in a timely, efficient manner. The unique data management and security requirements in this industry only complicate forms management. All ranks waste time filling in redundant data on paper forms that can be misplaced or lost, compromising confidential information and delaying crucial procedures. And when they’re on duty, personnel do not have access to forms and must wait to file arrest, accident and other reports.

With the Formatta e-forms solution for law enforcement, you can eliminate these problems. Formatta transforms any slow, paper-driven forms process — submitting accident, arrest and alarm reports; evaluating and onboarding new law enforcement professionals; reviewing purchase requests; and many other procedures — into a secure, paperless and collaborative one.

Formatta’s components — Designer, E-Forms Manager, iFiller and Filler — work together seamlessly, empowering you to:

  • • Create paperless, collaborative and secure electronic forms-driven processes

  • • Easily create and publish new e-forms and convert existing (paper or electronic) ones that retain their original structure

  • • Capture correct and complete data the first time, every time, and easily add attachments to forms

  • • Improve public safety and eliminate delays by enabling mobile e-forms access and completion from mobile data terminals (MDTs)

  • • Save time by automatically filling in certain data fields

  • • Seamlessly integrate forms with business and law enforcement applications and content and document management systems

  • • Enable automatic data updates and document archiving in those systems — no manual steps required

  • • Authorize forms with digital signatures, which only users with valid credentials can apply

New Employee Hiring and Onboarding

The hiring process for law enforcement personnel is more rigorous than in other industries. With our e-forms solution, you can manage forms paperlessly throughout the process and ensure that all documentation is collected and complete with a checklist before a candidate moves onto the next evaluation stage (including written and physical testing, oral board interviews and background evaluation). Once a hiring decision is made, Formatta enables you to collect e-forms required for onboarding — including W-4s, I-9s and 401K enrollments — quickly, electronically and paperlessly, and then update your HR team, HR system and ECM/EDM repository when they’re complete.

In-the-Field Reporting

With Formatta, authorized users can complete any report — including arrest, incident, alarm and accident — on the go, via their MDT, instead of waiting until they get back to the station. Formatta also can enable personnel to submit a new entry or update existing items such as arrest warrants and missing person alerts to the NCIC database, directly from their vehicle’s MDT. This improves public safety and improves information sharing.

Request Management

With Formatta, personnel can submit any type of request, such as for equipment purchase and repair, vehicle maintenance, training or overtime, using an e-form that can be prefilled with certain information to save time. When the form is complete and authorized with a secure digital signature, the next person in the process is notified. Formatta makes it possible to submit, review and authorize requests in minutes.

Employee Self-Service

From benefit adjustments to indicating life changes on a W-4, personnel often need to complete new HR forms and update existing ones. With Formatta, they can do it themselves securely and electronically without taking the HR team away from their work. Once the e-form is updated, Formatta notifies the HR team, updates the personnel record and archives the e-form in the ECM/EDM system.

Some of the forms in the Formatta law enforcement solution include:

  • • Accident report
  • • Incident report
  • • Alarm report
  • • Employment application
  • • State tax withholding form
  • • Direct deposit authorization
  • • Benefits and pension enrollment
  • • W-4
  • • I-9
  • • Oral board interview notes
  • • Background check forms
  • • Application checklist
  • • Health assessment
  • • Paid-time-off (PTO) request
  • • Overtime request
  • • Vehicle maintenance request
  • • Training request and reimbursement
  • • Equipment purchase or repair request
  • • NCIC forms for alerts and warrants

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