Document Management Software for Accounts Payable (AP)

Manage All Your Accounts Payable (AP) Documents, Including Invoices, Purchase Orders, Receipts, and More!

Document Management Software is key for your Accounts Payable Department in streamlining invoice processing as well as longer term search and retrieval, particularly during audits. 

With Image One’s experienced integration, you can even pull up invoices and correspondence from within your accounting software or enterprise resource planning (ERP) system. Image One can help you achieve all of the above with over 20 years of expertise combined with Content Management Xcel (CMX) document management software.

AP Document Management Software can provide many benefits for organizations, such as:

  • Saving time and money. AP document management software can reduce the need for manual data entry, paper handling, and human intervention, which can lower the costs and errors associated with accounts payable. It can also speed up the invoice processing cycle and improve cash flow management.
  • Enhancing visibility and control. AP document management software can provide a single platform for users to access, track, and manage all their invoices and payments. It can also provide real-time reporting and analytics to help users monitor their AP performance, identify bottlenecks, and optimize their workflows.
  • Improving compliance and security. AP document management software can help users comply with accounting standards and regulations, such as GAAP, SOX, HIPAA, and GDPR, by ensuring the accuracy, completeness, and validity of their invoices and payments. It can also protect their data from unauthorized access, loss, or damage by using encryption, passwords, firewalls, and other security features.
  • Increasing supplier satisfaction. AP document management software can help users maintain good relationships with their suppliers by paying them on time and accurately, avoiding late fees, penalties, or disputes. It can also enable better communication and collaboration with suppliers by providing them with self-service portals or mobile access to their invoice status and payment information.

First, Go Paperless!

Scanning is a essential for a for your AP Department. Converting  all paper-based documents (invoices, receipts and correspondence for accounts payable departments) into a digital format for easier storage, access, and management can help Accounts Payable (AP) Departments streamline their workflows, reduce costs, and improve compliance.

Automated Routing & Alerts

Once all AP Documents are captured, they need to be reviewed, approved and processed. There is no more effective way to do this, while minimizing risk, than with Accounts Payable (AP) Workflow Automation Software.

Document Management Software

Document Management Software (DMS) is a type of software that helps organizations manage their accounts payable documents, such as invoices, purchase orders, receipts, and payment vouchers. AP document management software can help organizations improve their efficiency, accuracy, security, and compliance in their accounts payable processes. It is a software-based solution that captures, stores, retrieves, and distributes digital documents throughout your organization. Image One’s CMX Document Management Solution is built from years of experience in the field. DMS software such as CMX can help your AP department reduce paperwork requirements, improve efficiency, and streamline workflows. It can also help your department save money on storage costs by freeing up space and storing necessary hard copies off-site in more affordable places like a warehouse.