Law Enforcement: Document Scanning, Workflow & Video Archival Storage

Information management is critical for law enforcement agencies. Even the smallest police department or security force is responsible for managing vast quantities of documents and records, as well as increasingly video archival requirements. Records storage can also be costly and take up much-needed office space.

A Waste of Time and Resources

Processing and retrieving paper documents wastes hours of valuable employee time. Image One’s law enforcement document scanning service combined with workflow automation and document management software allows you to find critical information with a few clicks of the mouse. Even better, agencies across the enterprise can connect shared documents to move cases faster throughout the justice system.

Get Rid of the Paper

For over 20 years, Image One has helped law enforcement agencies gain control of their data by scanning and creating instant access to all manner of official documents, including:

  • Incident/offense reports
  • Accident reports
  • Investigative reports
  • Arrest records
  • Evidence
  • Citations
  • Warrants
  • Detention records
  • Civil records
  • Invoices
  • Personnel files

Image One can convert all types of paper documents, microfilm, microfiche, and large format documents to PDF or other electronic format. Our experienced staff, using high-speed scanning devices, will assure that your document conversion goes smoothly. Eliminating physical records will not only make document retrieval faster and more efficient, but law enforcement agencies will also save on paper, copiers, printers, and records storage.

Invoice Processing Automation

Image One allows law enforcement agencies to streamline their AP invoice processing, saving hundreds of hours of productivity per year. By implementing workflow automation software, both labor and the potential for human error are greatly reduced. Once your backfile of invoices has been scanned, future invoices will be automatically routed to your AP department, as well as those authorized to approve invoices for payment. HR Automation

Workflow automation software also features HR onboarding, which ensures all relevant documents are captured during the hiring process, including tax and benefit enrollment forms, background checks/security clearances, and I-9s. Our software offers the following benefits:

  • Instant search and retrieval of both active and inactive employee files
  • Eliminates labor time and costs associated with filing and retrieving paper documents
  • Reclaims valuable office space formerly used for records storage
  • Sensitive employee information (e.g., payroll, medical) is kept confidential
  • I-9s are separated from other employee files in compliance with federal regulations

Law Enforcement ERP Integration

Our workflow automation and document management software also easily integrates with law enforcement ERP software such as SAP, Oracle, CAPERS, and SunGard.

Video Archival Storage

Image One’s archival video storage solution from Nexsan Imation offers the following advantage over Taser’s and other cloud archival storage solutions for body and dashboard camera video:

  • Costs a fraction of what Taser charges
  • Includes a 100% data guarantee
  • Offers a much more reliable way to ingest video files
  • Satisfies CFR 28 and 29 requirements


Learn more about our law enforcement scanning, workflow and document management solutions