Automated Capture of Files From Many Sources
Most content management and document imaging systems are built to capture scanned documents and electronic files that reside either in paper, a network or a computer.
Unfortunately, there are many different types of files that organizations rely on. These files originate from fax solutions, FTP sites, multi-function devices, and are created both from internal and external sources.
FileBridge is a middleware solution that automates the capture and delivery of files originating from office fax servers or multifunction devices that scan to network shares and FTP sites.
As faxes and files are created and written to a server share, FileBridge will watch these directories for new files, convert them to the required image format, and then release them into ApplicationXtender (AX) or other supported capture, document management or enterprise content management (ECM) solutions.
Once they have been processed, the files are released into your content management system for indexing. Intelligent Capture Xcel, or ICX, by Image One can allow you to index using zonal optical character recognition (OCR), barcode recognition or other automated processes. This indexing and easy file transfer would allow your business to save time and effort and make the process smoother for all involved.
Polk County Florida Implementation
We implemented FileBridge for Polk County to automate the ingesting and indexing of project documents used for land development within ApplicationXtender document management software. This saves the county 2.5 hours per project, which amounts to 650 hours of additional productivity every year.
Polk County simply exports project documents from ProjectDox Electronic Plan Review (ePlan) software from Avolve into a zip file with XML data to a folder on their network. FileBridge sweeps the folder every 10 minutes, ingests the documents and indexes each PDF with indexing values from the XML data. This eliminates the need for Polk County to open the zip file, find each PDF for 10-20 documents, drag each PDF into AX, manually index each PDF, and check to ensure no mistakes were made in the process. The manual process used to take 2-3 hours per project and it now takes less than one minute.
FileBridge can be configured for use with any ingestion point and configured for any export point.