Image One’s Court Workflow Automation Software is designed to streamline the workflow of courts and legal departments!
Court Workflow Automation Software is a type of Business Process Automation (BPA) software that is designed to streamline the workflow of courts and legal departments. It helps automate caseflow, task assignment, keyword searches, and other aspects of court operations.
Not only does the present manual system require repetitive data entry, but also a disproportionate amount of manual checking and rechecking of entered dates, hearings and previous records. Court Workflow Automation Software can provide many benefits to courts and legal departments.
Here are some of the key benefits of Court Workflow Automation Software:
- Efficiency: Court automation projects can deliver significant efficiency improvements in managing key court processes. This is realized by court management software that can track judicial cases, schedule court meetings, trials, hearings, manage task notifications, etc. All of these features allow the automation of manual tasks that ultimately leads to faster resolving of the court case backlog.
- Public Trust: The fast resolving of the court case backlog inevitably increases the public trust in courts. This is not just a mere assumption, it’s a subset to various studies that prove the connection between improved efficiency and improved confidence in the justice system.
- Decision Making: It’s a complex task to manually assign cases, make a court room schedule, track the performance of judges etc. But at the moment these tasks are automated, the times that is usually spent on routine issues can now be redirected to deciding on cases. When the repetitive tasks are eliminated from the to-do lists of judges, judges can spend more time on their decision-making. This is a path that inevitably leads to improved quality of justice.
- Accessible Justice: The paper-based administration of justice is often causing obstacles before the citizens. Court automation projects can help eliminate these obstacles by providing self-service in the courthouse and remote hearings.
These are just a few of the many benefits of Court Workflow Automation Software.
For Example: Domestic Violence Court Case
The current Domestic Violence Workflow is a multi-step process that creates documents needing signatures and processing at every step of the process.
In a typical Domestic Violence court case, the process begins with the filing of a petition.
The next step is to prepare the petition for an initial review through the judge. This initial review currently requires the creation of four separate documents from which the judge will choose his/her order.
After review by the judge those documents are returned to the Domestic Violence department, including the signed order stating that a hearing should be set, a temporary injunction should be filed, or the petition is denied.
If a hearing is set or a temporary injunction has been granted, a domestic violence clerk creates further documents to prepare for the ensuing court hearing.
During the hearing a final judgment may be delivered, or a re-hearing is set and they go back to STEP 1.
The current Domestic Violence Workflow would be significantly improved with the implementation of the Domestic Violence Document Imaging System by:
- Eliminating redundant data entry
- Auto generating and populating court documents
- Electronically routing and tracking documents
- Using electronic and digital signatures
- Auto creating a comprehensive audit trail
- Providing easy access and use
- Allowing easier additions and / or modifications
- Communicating with the existing and future Court system
In addition to the above-described redundant data entries, each court hearing requires the presence of multiple court clerks to allow for time to exit the courtroom to make copies and stamp/seal all court orders prior to their issuance. The Document Imaging System should reduce the number of court clerks required to produce and seal orders in the courtroom. Orders could then be produced and sealed in the courtroom at the time of the hearings.