Our BPM solutions streamline courtroom workflows. In a typical Domestic Violence court case, the process begins with the filing of a petition. The next step is to prepare the petition for an initial review through the judge. This initial review currently requires the creation of four separate documents from which the judge will choose his/her order. After review by the judge those documents are returned to the Domestic Violence department, including the signed order stating that a hearing should be set, a temporary injunction should be filed, or the petition is denied. If a hearing is set or a temporary injunction has been granted, a domestic violence clerk creates further documents to prepare for the ensuing court hearing. During the hearing a final judgment may be delivered, or a re-hearing is set.
Not only does the present manual system require repetitive data entry, but also a disproportionate amount of manual checking and rechecking of entered dates, hearings and previous records.
The current workflow would be significantly improved with the implementation of the Domestic Violence Document Imaging System. A significant cost effective improvement to the current Domestic Violence workflow could be accomplished by:
- Eliminating redundant data entry
- Auto generating and populating court documents
- Electronically routing and tracking documents
- Using electronic and digital signatures
- Auto creating a comprehensive audit trail
- Providing easy access and use
- Allowing easier additions and / or modifications
- Communicating with the existing and future Court system
In addition to the above-described redundant data entries, each court hearing requires the presence of multiple court clerks to allow for time to exit the courtroom to make copies and stamp/seal all court orders prior to their issuance. The Document Imaging System should reduce the number of court clerks required to produce and seal orders in the courtroom. Orders could then be produced and sealed in the courtroom at the time of the hearings.