Public Sector: Document Scanning, Workflow & Document Management

Government agencies large and small have the burden of managing large volumes of documents with minimal resources to do so. Image One has eased this burden for government agencies throughout Florida and beyond by getting rid of the paper as economically as possible, streamlining records requests and back-office processing, and making document accessible instantly.

Get Rid of the Paper

For over 20 years, Image One has helped government agencies gain control of their data by scanning and creating instant access to all manner of official documents, including:

Court documents
Housing and human services case files
Contracts
Building, infrastructure and public works drawings
Meeting agendas and minutes
Invoices
Personnel files

Image One can convert all types of paper documents, microfilm, microfiche, and large format documents to PDF or other electronic format. Our experienced staff, using high-speed scanners, will ensure that your document scanning goes smoothly. Eliminating physical records will not only make document retrieval faster and more efficient, but government agencies will also save on paper, copiers, printers, and records storage.

Custom Solution: Request Manager

Cut the time spent on managing public records requests by 50% or more: Request Manager from Image One recoups thousands of hours of employee productivity by eliminating spreadsheets, automating reporting and eliminating data entry. Learn more.

Custom Solution: State’s Attorney Document Management

For the past 20 years, Image One has taken state’s attorneys paperless for four Florida judicial districts, including the 5th, 7th, 8th, and 18th. Our state’s attorney document management solution includes backfile document scanning, document management software and advanced document capture for incoming paper and electronic documents. Some state’s attorneys are also now using or considering workflow automation to do more, faster and with less resources. Learn more.

Invoice Processing Automation

Image One allows law enforcement agencies to streamline their AP invoice processing, saving hundreds of hours of productivity per year. By implementing workflow automation software, both labor and the potential for human error are greatly reduced. Once your backfile of invoices has been scanned, future invoices will be automatically routed to your AP department, as well as those authorized to approve invoices for payment.

HR Automation

Workflow automation software also features HR onboarding, which ensures all relevant documents are captured during the hiring process, including tax and benefit enrollment forms, background checks/security clearances, and I-9s. Our software offers the following benefits:

Instant search and retrieval of both active and inactive employee files
Eliminates labor time and costs associated with filing and retrieving paper documents
Reclaims valuable office space formerly used for records storage
Sensitive employee information (e.g., payroll, medical) is kept confidential
I-9s are separated from other employee files in compliance with federal regulations