Invoice Scanning for Accounts Payable (AP)

Automate and Streamline Your Accounts Payable (AP) Processes, Including: Receiving, Verifying, Approving, and Paying Invoices!

Invoice Scanning for Accounts Payable (AP) is a process of converting paper or emailed invoices into a standard digital format and then extracting data from them using optical character recognition (OCR) or other capture technologies. It is a way of automating and streamlining the accounts payable process, which involves receiving, verifying, approving, and paying invoices from suppliers.

Our ideal client for Invoice Scanning is the CFO and/or Accounts Payable (AP) Department that wants to reclaim hundreds or even thousands of hours in employee productivity from never having to file or manually retrieve an invoice again. Additional time is saved by allowing auditors to log into your Document Management Software for Accounts Payable (AP) to search and retrieve whatever they need in seconds.

Since 1994, Image One has provided scanning services onsite at your facilities or at our either our Tampa or Orlando service bureau. For almost 30 years we have offered the scanning of  invoices, receipts, correspondence, and many more Accounts Payable (AP) Documents. Contact our sales specialist if you have questions about specific documents you would like scanned.

Invoice and AP Document Backfile Scanning

Having Image One scan your Invoiced and AP documents stored in filing cabinets, bankers boxes, basements, and offsite storage locations. Invoice Scanning for Accounts Payable (AP) can provide many benefits for organizations, such as:

  • Saving time and money. Invoice Scanning for Accounts Payable (AP) can reduce the need for manual data entry, paper handling, and human intervention, which can lower the costs and errors associated with accounts payable. It can also speed up the invoice processing cycle and improve cash flow management.
  • Enhancing visibility and control. Invoice Scanning for Accounts Payable (AP) can provide a single platform for users to access, track, and manage all their invoices and payments. It can also provide real-time reporting and analytics to help users monitor their AP performance, identify bottlenecks, and optimize their workflows.
  • Improving compliance and security. Invoice Scanning for Accounts Payable (AP) can help users comply with accounting standards and regulations, such as GAAP, SOX, HIPAA, and GDPR, by ensuring the accuracy, completeness, and validity of their invoices and payments. It can also protect their data from unauthorized access, loss, or damage by using encryption, passwords, firewalls, and other security features.
  • Increasing supplier satisfaction. Invoice Scanning for Accounts Payable (AP) can help users maintain good relationships with their suppliers by paying them on time and accurately, avoiding late fees, penalties, or disputes. It can also enable better communication and collaboration with suppliers by providing them with self-service portals or mobile access to their invoice status and payment information.

Other Benefits include:

  • Instant search and retrieval of all invoices, receipts and correspondence
  • Auditor self-service
  • Reclaiming space from wherever these files are stored
  • No capital expenditures in document scanning software and hardware
  • Elimination of all labor costs associated with filing and retrieval

Some of our invoice scanning clients include: a major entertainment company in Orlando, Florida Cancer Specialists (Ft. Myers), Align Networks (Jacksonville), and Blind King (Port Richey).

Workflow Automation

Once your invoice backfile is scanned, we can focus on scanning your inbound invoices, possibly as part of our mailroom scanning service.

When combined with workflow automation software, you can further reduce the time needed to process an invoice up to 90%, especially if you take advantage of our ability to integrate workflow and document management software with your accounting or enterprise resource planning (ERP) software.