2 tips for organizing a paperless office

April 3rd, 2014 | Posted by Kevin Corley in Document Management

When it comes to optimization of data and records, going paperless with document conversion services is a major advantage for enterprises. However, deploying a solution and maintaining it require a few tips and tricks to optimize workflow and truly leverage these changes for maximum ROI.

Start with management
The first step any business should consider when going paperless is investing in high-quality document management software. Setting the foundation with the right solution for information management will be critical for firms, especially those with significant volumes or archived records that will have to be scanned and converted. By deploying the management software first, companies will be able to acclimate their employees to the solution early on and ensure smoother sailing later on.

Lead with conversion service
Once the workforce is accustomed to the processes and workflow changes associated with the new information management software, firms should then deploy paper conversion services to expedite the migration of their paper records to digital formats. This will help expedite these efforts and ensure that the improvements to operations are achieved as quickly as possible and with minimal interruption during the conversion process.

By embracing these two tips and leveraging the services and solutions needed to migration to paperless, businesses in a number of industries will be able to embrace growth and streamline efficiency, offering employees a better, new way to perform basic and advanced tasks without relying on antiquated paperwork that is slowing them down. The speed that going paperless provides is only matched by the improved ability to protect and secure sensitive data and client information.

Brought to you by Image One Corporation, providing complete information governance since 1994.

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