3 secondary benefits of going paperless

January 22nd, 2014 | Posted by Kevin Corley in Document Management

Cost savings, productivity improvements and going green are often top cited reasons to embrace document conversion services and go paperless. However, there are so many other benefits to doing so that it can be hard to keep track of them. Businesses that have an expanded awareness of these many advantages, however, will gain key drivers for ROI and be able to leverage them are effectively, driving growth and profit as a result. In order to maintain a strong position in an increasingly technology-based society, enterprises need to be using the best document management software and strategies for their needs.

24/7 access to data
One of the key reasons to investing in paperless initiatives is to boost productivity. How this is accomplish, however, is by providing employees with improved access to the data they need to do their jobs. With enterprise content management solutions, especially cloud based ones, firms are able to give employees anytime, anywhere access to files and documents, on any format. Whether at home, in the office, or on a mobile device on a train, workers can access and work on materials with ease.

Eliminate lost or stolen records
Physical objects can be misplaced, it's a fundamental flaw of them. This makes paper a liability in certain instances. However, businesses that make the change to paperless and invest in the right conversion services will be able to completely eliminate this risk, as digital files never have to leave the hard drives they are stored on. For many professionals this provides a significant advantage as it furthers remote working opportunities in a secure and compliant way, even in a high risk industry. Rather than never being able to work from home or a coffee shop for risk of a document being stolen or lost, workers know that everything is stored securely – as long as they follow best practices – on a server.

Disaster recovery
The disaster recovery opportunities that come with paper conversion services are one of the more talked about secondary benefits, but they can never be overstated. Businesses are focusing heavily on disaster preparedness and recovery lately as storms have worsened across the globe. Nothing hurts workflow like a power outage, but what is worse is having lost documents to a fire, earthquake or flood. With proper backups and total paperless operations, businesses can rest easy knowing their records are stored securely.

Brought to you by Image One Corporation, providing complete information governance since 1994.

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