When it comes to improving document management and storage, while also keeping information secure, organizations need the best solution available. Clark County, Indiana, recently realized this as older documents began to overwhelm storage space and the clerks designated to manage them, according to the News and Tribune.
The Clark County government building houses boxes of audio tapes, court logs and a variety of private and public records. Not only has storing this information become a problem, but the county also desires to make the appropriate documents open for public viewing in an easy manner. According to the news source, officials recently heard from various vendors on ways to solve these issues through document conversion services.
Document imaging will allow the county to convert all records to digital formats, significantly reducing storage space from hundreds of boxes down to several hard drives. Additionally, these services will allow the county to securely designate public information and differentiate it from private information, opening up the appropriate records to the public online.
"For the people outside this building who have a need to look at court records, or marriage license records or whatever, they’ll be able to do that from their home instead of driving to the courthouse and finding a place to park and coming in the building through security to get a copy of their marriage records," Barbara Haas, clerk of courts for the county, told the news source.
In addition to reducing storage space and improving security, information management provides any business or agency with increased organization of data that can help increase productivity and revenue growth. With data conversion, a business can move its records storage into the digital age and gain all the advantages that come with this transition.
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