Digitizing records help with business compliance

July 13th, 2012 | Posted by Kevin Corley in Document Management

Many businesses fear throwing things away due to compliance issues or legal requirements. One of the major problems this can cause is the inability to actually find these documents later when they are needed, according to the Environmental Protection Agency.

Organizational problems can usually be attributed to poor document management. Businesses have the files they need, but are no longer able to find them in the sea of filing cabinets and updated catalogs. If a specific file can be filed under several different headings, it can be a hassle to figure out what to do with it.

A second problem businesses run into is a lack of document tracking. If the accounting department needs a prior year tax record and forgets to return it, being able to access it when it is needed can be near impossible. A businesses' enterprise content management can be improved dramatically through the digitization of records, including contracts, proposals, tax records and any other documents whose archiving is necessary for compliance.

In the end, there is no magic way to fix poor records management. Technological advances can help the process become much more manageable and can automate almost all of your needs, but some care will always be needed when it comes to organization. If you find yourself struggling to keep up with specific compliance standards, conversion services may help.

Brought to you by Image One Corporation, providing complete information governance since 1994.

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