There has been a long standing feud between the enterprise content management (ECM) industry and the Microsoft community when it comes to document management: is SharePoint document management or is document management something that’s only effective if it’s completely separate from SharePoint.
The answer is: both.
For some users, SharePoint can effectively serve as document management software, while other SharePoint users would benefit even more from using document management software that is integrated with SharePoint.
The Role of Document Scanning in Collaboration
Whichever scenario, the greatest value is had from making all relevant documents accessible within SharePoint, whether SharePoint itself or document management software is the repository. Electronically created documents, especially from the Microsoft Suite (Word, Excel, PowerPoint), are managed within SharePoint libraries easily enough. A significant challenge emerges when paper documents need to be scanned and made available within SharePoint. By doing so, SharePoint users will be able to collaborate even more effectively.
From File Importing to Web Part Integration
Because there is more than one way to do it, many turn to Image One for help to determine what is the best way for them.
One example is that we scanned a backfile of invoices for Major League Baseball (MLB) franchise and provided them with an ASCII file for importing into SharePoint.
For others, we’ve implemented EMC ApplicationXtender (AX) document management software as a plug-in to SharePoint, where scanned PDFs are search-and-retrievable in SharePoint through AX via web parts.
How to Find the Right Solution
Numerous other scenarios are also possible so, however you’re using Microsoft SharePoint, we can help you find the right document scanning and management solution for your paper invoices, employee files, engineering drawings, student records, or any other document.