Easing the struggle of going paperless

September 24th, 2012 | Posted by Kevin Corley in Document Management

While converting the office to a paperless system may seem a daunting task, it can be simplified through a number of ways. From reducing incoming paperwork to getting rid of inter-office files, this process can be time consuming without document conversion services. With the right help, any organization can make the first steps toward complete independence from paper.

According to The Lawyer, law firms in particular can struggle with going paperless. Paperwork is almost a tradition in the legal community, and eliminating it may be impossible – but reducing it is a definite possibility.

Some lawyers feel that paper isn't necessary in their firms, while others told the news source that a paperless office is simply impossible to achieve. However, any firm can at least approach the idea with the right document management system and a clear strategy for reducing excess paperwork.

For a law firm, going paperless isn't much different than it is for a financial business, according to one lawyer. While there are certain aspects that differentiate the two, the former could learn from other similar industries in order to make the process easier.

One main challenge that some firms face is converting older records to digital in order to maintain compliance. This process can be simplified by outsourcing imaging to a trustworthy company. With the right conversion service, a firm can simply sit back and watch the digitization process occur, being able to focus on cases and true worth, rather than spending precious time and resources scanning files.

Overall, the cost savings and long term strategies that make going paperless so effective are worth the struggle, and by approaching the plan from the right angel, with a high-quality management system and conversion service standing by, that struggle can be minimized.

Brought to you by Image One Corporation, providing complete information governance since 1994.

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