How cloud computing can improve a business

July 14th, 2014 | Posted by Kevin Corley in Document Management | Workflow

Storage space and efficiency are often terms bandied about as the prime benefits of switching to cloud-based business computing. Transitioning to internet content management systems provide more advantages than just the aforementioned two, as the valuable resource that is cloud computing can revitalize an organization.

If the idea of cloud computing has been tossed about the office – but an absolute switch hasn't been agreed upon yet, the following are some of the benefits that changing over to cloud document storage solutions can return to a company. Take a look at some the ways in which business process automation through the cloud can enhance a business:

1. A more adept business
Cloud computing puts all your needed resources directly at your fingertips, which will shorten projects and result in efficiently produced, on-time delivery of project results explained Wired. The ability to deliver in such a manner makes your business more agile and competitive.

The ease of information retrieval and distribution also makes for a more flexible organization, according to Forbes. When everything runs through the cloud new business configurations can be set up in hours, or even minutes, allowing for on-the-go changes. It also allows for more risks on new ideas without the need for significant investment into the implementation of new systems. This makes allows for rapid, low-cost shifts in focus with low levels of danger. The ability to quickly jump on opportunities without the fear of failure will open up the floodgates of innovation.

2. Easier acquisitions and mergers
In addition to the flexibility that comes with cloud computing within an organization, the merging of two companies can also be made much easier when each of their operations are cloud-based. According to Forbes, it can take months or even years to move data and records from one system to another during a merger. Information transfer between two cloud-based systems is a much easier process though, likely taking only a fraction of the time it would for employees to recode data to the format of a new business platform.

3. Fewer operational concerns
Standardized content management services also allow less room for error, explained Wired. The continuity provided to businesses by cloud computing means that services will operate together smoothly and won't run into as many issues as other platforms. This kind of stability also makes for a much more predictable business process – enhancing the ability to make decisions and react quickly.

4. An executive suite more familiar with technology
Today everyone in a company has to be as tech savvy as possible in order to compete consistently. Technology leaders in organizations must be free to strategically manage the company's direction, explained Forbes. The publication wrote that research shows 80 percent of businesses' IT budgets are spent on routine maintenance of systems. Tech leaders should be working on company-wide innovation over routine maintenance issues. The consistency and operational smoothness of cloud-based systems will mitigate issues and free-up technology systems executives to handle important strategic affairs.

5. Efficient use of resources
A more flexible business with little operational issues will be able to employ resources in much more efficient manners. According to Wired, the extra free time employees will have because of streamlined operations can be spent on projects that will ultimately hold significant value for the company. When the time it takes for valuable projects to hit the market is reduced, and employees have more activities to take on, the overall production of the business increases.

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