Johnson County courts transitioning to document management software

June 25th, 2014 | Posted by Kevin Corley in Document and Information Capture | Document Management

Courts in Johnson County Iowa will turn to document storage solutions as they seek to go paperless in an effort to cut costs and protect the environment. Starting last week all cases opened will be entirely paperless, and information will always be accessible. 

Johnson County is not alone in its transition either, writes The Daily Iowan, and independent newspaper for the University of Iowa. The shift is part of a four year county-by-county initiative to shift to document management software. Filing court documents into a content management service will help the courts save costs in the long run.

Also, Mickey Miller, a grants and communications specialist for Johnson County, told the paper that the move toward paperless operations will open up storage space. The switch comes with even more benefits than those mentioned by Miller however. According to Outright, the risks that paper documents are subject to such as fires or floods are mitigated when files are stored digitally. Additionally, the speed at which digital business moves can vastly improve customer service. 

According to County Attorney Janet Lyness employees will now spend the next couple of weeks getting acclimated with the new system. Nearby Linn Country began training staff for a paperless transition in February and now the county's documents are 95 percent paperless. 

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