More officials recognize savings of going paperless

September 25th, 2012 | Posted by Kevin Corley in Document and Information Capture | Document Management

Many businesses and organizations, including the federal government, are promoting the savings and other benefits of document management and going paperless. And, according to the Nonpariel Online, yet another local government office has officially recognized these advantages.

The Council Bluffs city council recently introduced a plan to reduce costs and, by proxy, save taxpayers money, with a document conversion service. The strategy, which, according to the news source, is still being considered, could save the city up to $2,000 a year simply by eliminating paper generated during city council meetings. The office prints about a dozen information packets per council meeting, which happen about twice a month.

According to Richard Scotter, the IT manager for the city, these savings don't match up with those reported from other cities because of already lower costs. The council is still analyzing all of the data, including what devices would need to be invested in to make this solution work.

Implementing a paperless solution provides not only savings for any organization, but improved productivity as well. For a business, this can translate into increased revenue and more efficient workflow, while a government agency can see a further reduction in operational costs due to improved organization and communication.

In order to see these savings, a business needs to invest in a document management solution that meets its unique needs for workflow, information delivery and collaboration. For many, this won't be difficult, as related services through the cloud and improved technology can enhance many different aspects of running an organization. From improving employees abilities to share information to increasing data security, a business can implement a high-quality data solution in a short amount of time, and begin reaping the benefits just as quickly.

Brought to you by Image One Corporation, providing complete information governance since 1994.

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