The court system in Hamilton County, Ohio, recently undertook preliminary efforts to go paperless and introduce document management throughout the system. According to the Cincinnati Enquirer, the county currently only keeps civil case files electronically, but wants to expand to criminal cases and other types of records.
"We have a system right now where we’re keeping the documents. We don’t have enough room for all that paper," Tracy Winkler, clerk of courts for the county, told the news source.
Going paperless is a lofty but attainable goal for any organization that puts its mind to it. E-filing, electronic signatures, document printing on demand and other services need to be incorporated, as well as conversion services for records already on paper.
Hamilton County believes that it will save up to $90,000 annually on paper by converting, and expects implementation of the right plan to take no more than about 18 months.
West Liberty City is another government body looking toward a paperless future. According to the West Liberty Index, city officials and offices have started reducing paperwork used in daily operations and using iPads for meetings rather than information packets. The city uses a system to make digital information more easily shared among workers and officials.
Investing in paperless solutions requires the tools to make digital document management not only easy, but efficient as well. Migrating from paper to electronic documents can be easy, but only when done right and with the proper tools. For any business, agency or organization, this means efficient information management and the training to allow employees to switch to the new solutions painlessly.
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