New Hampshire politicians losing out by using paper files

September 12th, 2012 | Posted by Kevin Corley in Document Management

People in nearly any industry who have embraced the use of an electronic document management system have seen benefits across the board. For example, files can be accessed remotely by more individuals, making sharing and research much easier, while others have enjoyed the cost benefits.

However, many politicians in New Hampshire have not yet made use of digitization systems, though the Granite State's Secretary of State made the technology available to them. According to New Hampshire Public Radio, despite the fact that politicians were able to submit receipts and expenditure reports online using conversion services, many have not opted to do so.

In an effort to reveal their finances to consumers, around 20 individuals running for a state office have created accounts so far this year, the source explained. The files of candidates who have not opted in, which NHPR estimates to amount to thousands of pages, will have to be entered into databases by hand, costing a lot of money and time.

Though the politicians' files will eventually be available online, companies that grapple with similar issues may decide not to spend the time entering the data, instead falling back on paper files. According to the Houston Chronicle, storing documents in that manner can cost more money and make important files more vulnerable to breach than their electronic counterparts.

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