3 steps needed to go paperless

August 17th, 2012 | Posted by Kevin Corley in Document and Information Capture

Going paperless is a dream for many offices. Between reducing costs, eliminating filing cabinets, improving workflow and helping the environment, these solutions provide numerous benefits for any business. However, actually eliminating paperwork and reaping the rewards can be tricky for many companies.

According to XLN, there are a few steps that can help any company make the best of its paperless solution and be successful with implementation. These steps are vital to maintaining productivity and not becoming overwhelmed by the technological changes that have to take place in order to make the paperless office happen.

Remain patient

Going paperless takes time, and many companies fail to properly implement such a strategy because they simply don't remain patient through the process. According to the news source, it's easy to start off making the move to paperless by requesting digital invoices, moving employees to direct deposit and implementing document imaging. However, getting all employees, customers and billers onto the same page can take time, and the only way to be successful is to stick with it.

Stay organized

Another key to reaping the benefits of going paperless is remaining organized. However, when files are scanned, billing goes digital and other paperwork is eliminated, professionals can get confused during the transition. In order to maintain organization and keep productivity up, a business needs an information management solution. Managing documents in a digital space isn't that different from managing them physically, it just requires different tools. Any business can use conversion services to go digital, but maintaining organization and improving productivity afterward requires attention to detail and further management than some realize.

Balance

Ultimately, successfully going paperless requires a business to find the delicate balance between need and desire. For some, SMBs in particular, going 100 percent paperless may be both impractical and impossible, according to the news source. However, a partial conversion could still provide benefits. Additionally, sometimes certain departments of a business require a certain level of paperwork to function properly, or some employees are simply more productive with a paper notes than they are digital with ones. By accommodating needs and finding that balance, a business can be more productive, save money and help the environment without risking its own success.

Brought to you by Image One Corporation, providing complete information governance since 1994.

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