Business continuity can be improved with document conversion

July 13th, 2012 | Posted by Kevin Corley in Document and Information Capture

Disasters can strike any business, at any time. From earthquakes and fire to floods and theft, when a crisis occurs, a company's top priority is to recover quickly. This not only helps resume operations and reduce the risk of the business faltering, but also helps bring the local economy back up. However, business continuity isn't all about data storage and the cloud. While these services can drastically help get a computer system back online, what about records, paperwork and files?

Not all of a business' critical data is stored on a hard drive, so a business needs an effective document management solution to help protect itself should disaster strike. If an office floods, paperwork could be destroyed. To mitigate this risk, a company should invest in document imaging sooner, rather than later, in order to ensure that it has a backup in place.

According to industry blog the VAR Guy, the cloud can help solve disaster recovery crises by providing reliable and convenient storage for backups. It also helps mitigate costs and speeds up recovery efforts. However, physical paperwork cannot be stored in the cloud – requiring the use of conversion services to create digital copies of mission-critical documents that can then be migrated to a hosted environment.

Without saving both digital and physical information, a business's continuity strategy could easily fail. Only by securing documents and data in the most efficient means possible can a company rest assured that, when a disaster does happen, it will be ready to bounce back and resume operations swiftly and without fear of missing key components. Disaster preparedness for a business isn't about adopting the best technology, but about using the most appropriate tools for the company's recovery needs.

Brought to you by Image One Corporation, providing complete information governance since 1994.

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