Go paperless for compliance

April 28th, 2014 | Posted by Kevin Corley in Document and Information Capture | Information Management

Business compliance is a critical consideration for any company, as the fines and other risks associated with non-compliance can quickly overwhelm any firm. In order to eliminate risk from any scheduled or surprise audit, an enterprise needs to look at the foundation of compliance – how it manages information.

The trick to avoiding compliance risks is to enhance document management software and minimize the chances that information will be lost or misplaced. The power of computers allows firms to migrate their records to digital formats using conversion services and optimize storage and organization in new, faster ways. This reduces risk but also saves time as companies look to accomplish these tasks quickly and efficiently and move on to more mission critical processes.

The primary advantage to making records paperless is the elimination of risk should paper documents become lost, damaged, stolen or otherwise compromised. While data security isn't completely flawless, for companies looking for a basic, internal compliance-meeting strategy, going digital provides a significant advantage. Foremost, firms will be able to store everything in a single, easily accessed location. With additional solutions, such as cloud storage, disaster recovery becomes a non-issue, and the ease of updating records goes from changing documents and updating record books to simply making a few changes in a file and clicking "Save."

Of course, going digital is not without its own risks, but by investing in a high-quality document conversion services and the right information management solutions, businesses can minimize the chance for problems and streamline the migration to not only the digital era, but improved audit compliance and general operations going forward.

Brought to you by Image One Corporation, providing government and industry compliance solutions since 1994.

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