RocketScan ICX: Student Emergency Card Processing
Eliminate Student Emergency Card Data Entry
What if you could reduce the time needed to process student emergency cards by hundreds or thousands of hours like this California school district? What would you do with the additional time? Probably something more enjoyable and beneficial to the school than mind-numbing data entry…
Based on technology used to streamline meal application processing, RocketScan ICX eliminates data entry using ICR technology to automatically capture handwritten information, and you never have to file the cards. Imagine not having to type in the following:
- Emergency contact information
- Medical prescriptions
- Allergies
- Existing medical conditions
- Health insurance information
What You Get with RocketScan ICX
With RocketScan ICX by Image One, you can:
- Scan an unlimited number of documents
- Create custom forms in multiple languages
- Process hundreds of different form types
- Ensure sensitive documents are only accessible by authorized employees
- Batch index many documents at once
- Automatically extract handwriting, machine print, and filled in bubbles
- Export data to multiple systems at once
- Eliminate the time needed to file and retrieve paper cards
- Be HIPAA compliant
We’ll even print the forms for you – we’ll capture even more information without user intervention if we design it, and we’ll even translate it.
San Juan School District Processes 29,000 Emergency Cards
The California school district was able to capture all information from the 29,000 student emergency cards by scanning them in with RocketScan ICX. This effort took 1,040 hours over a 3-month timeframe instead of taking 2,400 to 2,900 hours. The remaining 11,000 emergency forms required zero hours because these parents entered emergency information themselves through the RocketScan ICX online portal created by Image one – and, if the form isn’t entered correctly or completely, the parent can’t submit the information until it is corrected. The online forms delivers the information directly into the school’s system without any human intervention.
The school’s program manager, said Image One’s turnaround time and flexibility helped make the project a success. “I would absolutely use them again,” he said. “If they sent me a t-shirt I would wear it.”
Eliminate Data Entry for More Forms, Go Paperless
Because it’s designed to scan and any paper form and extract the data into a digital format for importing into wherever you need it, RocketScan ICX can eliminate data entry from all of your paper forms. We can Export the digital data in a variety of industry standard formats for importation into your student information system (SIS), database, spreadsheet, or virtually any workgroup or enterprise information repository. We also archive the digital image of the original document, removing the necessity of keeping and storing boxes of paper forms.
If you really want to shake things up, RocketScan ICX online forms completely eliminates all manual processing and scanning because the data entry is done by the parents.
Next Steps
RocketScan ICX is backed by the expertise that comes from years of experience in using the best technology and practices for transforming your paper files to digital data. We can assist with the best practices for form design, and provide professional translations services for your district’s forms to ensure maximum outreach to all of the stakeholders in your district. Contact us today so you can efficiently capture all student emergency card information to help ensure the well being of your students and be compliant with HIPAA – without burning out your staff.