Protect Vulnerable School Records
Friday, March 11, 2016Even if schools in your district are not located along the coastline, Florida schools and administrative buildings are increasingly susceptible to flooding thanks to rising sea levels and El Niño-exacerbated storms combined with the state’s relatively flat terrain and prevalent poor drainage.
It’s no wonder 97% of Florida communities participate in the National Flood Insurance Program, according to FloridaDisaster.org. But no amount of money will replace legacy student records and employee files that are damaged or destroyed by floodwater.
It’s Not Too Late… Yet
If your school records exist only on paper, microfiche or microfilm, you need to get them scanned and converted to digital files before it’s too late. Here’s why:
- Digitized records can be duplicated easily, allowing for redundant data storage and fast, simple disaster recovery
- If you lose irreplaceable records needed for calculating pensions or to prove a student’s enrollment, you could be liable for monetary damages
- Digital archives can be integrated into an electronic records management system, which allows files to be accessed quickly whenever they are needed, greatly enhancing efficiency
- Scanned and converted records can be stored in the cloud, enabling access from any location
In fact, to improve productivity and reduce risk, you should consider scanning all of your paper files in addition to student records and employee files, including invoices, medical records and large-format building drawings. Optical character recognition (OCR) technology makes it possible to conduct full-text searches of digitized documents, so information can be located much faster than before.
Document Scanning Services
You can count on Image One for all of your document scanning needs. Using cutting-edge technology, we will cost-effectively and painstakingly scan a large volume of paper documents, 16mm or 35mm microfilm rolls, microfiche and convert them into PDF or TIFF files or just about any other digital format. We will then upload the files to your network or document management software.
With service bureaus in Tampa and Orlando, as well as on-site document scanning available throughout Florida, Image One leverages 20 years of experience serving commercial and institutional customers.
If you haven’t scanned your school records yet, don’t delay. Preserve your priceless files before they’re washed away.
