3 keys to successful information management

January 31st, 2014 | Posted by Kevin Corley in Information Management

Boosting the capabilities of information relies on several steps. These factors affect the stability of enterprise content management and the usability of the system. In addition, failing to meet operations needs through one of these steps can result in security breaches or critical flaws in workflow that hurt overall ROI. By optimizing the technology and strategies used in information management, businesses can streamline growth, adoption of paperless efforts and work processes in general.

Creation capture
Document capture solutions are one of the key factors in information management success. By developing a strategy that converts any and all data to digital formats immediately upon creation, firms can minimize paper trails and the risk that information will be lost, misused or subject to human error. This will help to expedite the other advantages of going paperless while boosting the overall efficiency of workflows to meet modern competitive standards. A business simply needs to invest in the right scanning hardware and imaging solutions to cut any downtime out of these processes.

Document management
The key to successful integration of information with workflow is the document management software used to control the organization and storage of data. By investing in software that meets employee needs, provides the modern expectations for such solutions like mobile, cloud and remote access, and still ensures the security of information, businesses can optimize their operations around proper asset management. Control over data doesn't necessary mean lock and key, but rather the appropriate leveraging of technology to ease use and stability.

Claim responsibility
A business has to take responsibility of its data and ensure that a chain of liability is in place. This ensures compliance with company policy among workers and fair use of information regardless of the platforms or needs of employees. When workers feel a sense of ownership over not just their work but the data that feeds their processes, they will perform better and help a company achieve the desired ROI of information management solutions.

The integration of paperless efforts, document conversion services and the appropriate software with any information management strategy is critical for success and will help a business see success with these endeavors and future ones of a similar nature. In turn, the value of going paperless and migrating to digital formats will provide the foundation for further investments and planning.

Brought to you by Image One Corporation, providing complete information governance since 1994.

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