Examining costs associated with document management

July 16th, 2012 | Posted by Kevin Corley in Information Management

Information management, whether for physical or digital data, is one of the most important parts of business operations. However, it can also be costly if not approached properly. According to Cloud Times, there are various issues tied to this, from data retention compliance to overall structural problems.

For any business, properly managing data, especially increasing volumes of it, can require a great deal of storage space and maintenance. In order to manage growing capacity needs, remain compliant with retention regulations and keep document management costs manageable, a company needs to examine its policies and solutions and cut any resources wasted through the process.

According to the news source, one of the main problems with controlling the costs of an effective information management solution is wasting resources and time on data that has no value. This is caused primarily by a disconnect between departments. An IT team will assign the same importance to highly-critical revenue generating data as it does non-essential info. With the average cost of document management being 3 percent of revenue, the news source stated, it is vital to find efficient and intelligent ways to reduce spending.

Ultimately, a well implemented information management strategy can improve productivity and increase revenue, helping the system pay for itself. However, this requires the business to analyze its data needs and create the most effective information retention and storage policy possible.

From cloud storage to business process automation, various technologies can help make this procedure easier and reduce overall costs. With businesses growing rapidly, and the amount of data they handle increasing just as quickly, it is important to get a handle on operations information swiftly, or risk hindering operations and falling behind competitors.

Brought to you by Image One Corporation, providing complete information governance since 1994.

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