Backfile to the Future: Scanning Your Way to Digital Efficiency

Friday, May 3, 2019

A backfile scanning project often begins with the unpleasant prospect of having to move decades worth of paper or film records from one place to another: A growing department is relocated to its own floor or an entire business is moving to a new location and suddenly, the dusty boxes and filing cabinets that have been part of the décor for years are not welcome.

And why should they be? Scanning technology made filing cabinets into a liability decades ago. And if you’re still using them, you know how much time is lost searching for documents or scrolling through old reels of microfilm.

What Are You Waiting For?

But a backfile scanning project doesn’t have to wait for a move. If you’re putting off the digitizing of business archives or historical records because you think it would be too disruptive or expensive, you probably haven’t taken a hard look at how disruptive and expensive it can be when the business information you need is inaccessible without a search, or accessible in only one location.

At Image One, we’ve been managing digital conversions and backfile scanning projects for decades and we’ve lost count of the number of times we’ve heard, “Why did we wait so long?”

Backfile Scanning on Your Schedule

That’s because we make it easy to take advantage of digital efficiencies without a disruptive process for getting there. Our flexible Scan-on-Demand services allow you to scan your documents all at once, or a little at a time, giving you control over the budgeting and timing of your project.

Whether onsite or offsite, our scanning services put you in control as well. We maintain a complete inventory of all documents in the project and if you need a record in our possession, it is scanned immediately and sent to you within days.

Reliability, responsiveness and cost-effective pricing are the reason we count so many government agencies among our clients, including cities, counties, school districts, and law enforcement agencies. Our clients typically have backfile archives that go back decades and are subject to legally mandated retention policies as well as public records requests.

Business Information Available Wherever You Need It

But no matter what is in your filing cabinets, archives are a critical source of business information that should be just as accessible as any other business documents. You may not need them every day, but when you do, it can be critical.

Getting them into your enterprise content management system will save you time, money, aggravation and floor space you can put to better use.

Call, or click on the link below to learn more about backfile scanning for your organization.

Contact us to learn more about scanning and software solutions for document management